There are many instances in which people wish to come before Council to raise concerns or address issues they feel are of importance to the community. Such an appearance before Council is called being a “delegation”.
People wishing to make such an appearance must submit their request in writing. Please fill in the
Request to Appear as_a Delegation_Form and submit the completed request to:
Corporate Officer c/o Leslie Jackson, Legislative Assistant
1100 Patricia Boulevard
Prince George, BC V2L 3V9
Requests for making a presentation are to be in writing and must include:
Who the person / group is
A brief description of the topic of the presentation
Which meeting you would like to attend
What are you asking Council to do for you (i.e:. letter of support, etc.)
Funding requests must be accompanied by your grant application to the myPG Community Grant program
Guidelines for Presentations
Requirements of the Request
Requests to make a presentation at a Council meeting must be submitted in writing using the prescribed form no later than Noon on the Monday immediately preceding the date of the Council meeting you would like to attend, or as otherwise directed by Legislative Services staff.
As there is a limit to 2 (two) delegations per Council Meeting, your request may be postponed until a later date.
Presentations must not be for the purposes of personal, professional or pecuniary benefit. Delegations are not permitted to address City Council on the following topics to which a public hearing has been scheduled or held and final reading of the bylaw or approval of the permit has not been considered: Official Community Plan applications; Zoning applications; and Development Permits/Development Variance Permits.
Documentation & Equipment for the Presentation
All documentation, PowerPoint presentations, etc., that will be used during the presentation are to be delivered to the office of the Corporate Officer no later than Noon on the Monday immediately preceding the date of the Council meeting where the presentation will take place. Presentation materials should be supplied in PDF format for display in Council Chambers.
If there are any further requirements for the presentation, please notify the office of the Corporate Officer by that time so arrangements can be made.
Time Allotted for Presentations
All presentations are to be kept to a maximum of 10 minutes. This allows ample time for Councillors to ask questions of the presenters, while leaving enough time to deal with all other items on the agenda.
At the Meeting
Once you have been granted a delegation before Council, you will be taking part in a formal occasion at which Council conducts the official business of the City. As such, a high level of decorum is expected, both of the delegates before Council and of members of Council and senior staff in attendance.
The Mayor (or Acting Mayor) is the Chairperson of the meeting, and all comments are to be directed to the chairperson. It is appropriate to address the chairperson as "Your Worship" or "Mayor ______" (or the appropriate name of the Acting Mayor). If you have an occasion to address others in Chambers, it is appropriate to address them as "Councillor ________" or, if addressing staff, "Mr. or Ms. ________".